The document that settles arguments
When bulk does not match what a buyer expected, the first question is always the same: what was agreed? If the answer lives in a chat thread, a few voice notes and a photo of a sample, nobody can say for certain. If the answer is a dated spec sheet with an approved sample attached, the conversation is short.
A hijab spec sheet does not need to be long. It needs to name every decision that changes how the product looks, feels, fits, is labeled or is packed. Below is the template the desk uses, field by field, with notes on why each one matters.
The template
| Section | Fields | Why it matters |
|---|---|---|
| Identity | Style name, style code, spec version, date, buyer, season | Every sample and approval refers to a version |
| Fabric | Fiber composition, knit or woven, construction name, weight confirmed on the spec sheet, finish | Two fabrics with the same trade name can differ |
| Size | Finished length and width, or circumference and stretch, with tolerance | The most common source of returns |
| Edge and construction | Edge finish by name, seam types, elastic, ties, snaps | Changes drape, look and durability |
| Color or print | Color references, approved lab dip or strike-off, print method | Shade and print are judged against these |
| Labels | Fiber content, origin, care, RN or company name, position, label type | Required content for many markets |
| Packing | Fold, polybag, hang tag, insert, gift box, units per carton, carton marks | Changing packing after bulk is slow |
| Quantities and timing | Quantity per color, minimums, sample timing, bulk lead time | Confirmed in writing for each program |
| Quality and tests | Inspection points, tolerance, test plan | Defines what passes |
Fabric: name it precisely
"Jersey" is not a specification. Write the fiber composition by generic name and percentage, for example viscose and elastane, or cotton. Write whether the fabric is knit or woven and the construction, such as single jersey, chiffon, georgette, voile or crepe. Trade names such as nida or medina silk are useful shorthand, but add the fiber content beside them. Fabric weight affects opacity, drape and grip; we confirm it on the spec sheet against the approved sample rather than quoting a number in advance. If a fabric is made from bamboo-derived viscose, the label and the spec sheet name it as viscose or rayon from bamboo. See the fabric guide.
Size and tolerance
For rectangles and squares, write finished length and width in centimeters after hemming. For instant hijabs, caps and sports hijabs, write face opening, circumference and the stretch you expect, and draw where each measurement is taken. Add a tolerance for each measurement, because fabric, especially knit, moves. A spec that says "70x180 cm" with no tolerance invites disagreement over a small difference. Our sizing guide covers common measurements.
Edge finish and construction
Name the edge finish: overlock, rolled or baby hem, pressed hem, or laser cut on some knits. Each looks and wears differently, and the cost differs. For sewn styles, list seams, elastic type and placement, ties and any snaps or fastenings. If a style is meant for children, trims and fastenings also feed into the compliance plan. The edge finish guide explains the options.
Color and print references
For solid colors, give a reference for each: a physical swatch, a Pantone reference or an earlier approved sample. Attach the approved lab dip once it exists. For prints, list the print method, the artwork file name and version, and attach the approved strike-off. Write the shade tolerance between dye lots, especially if reorders will sit next to earlier stock.
Labels and packing
Labels for the United States usually carry fiber content, country of origin, and the identity of the manufacturer or dealer by name or RN, plus care instructions where they apply. Write the exact text, the label type (woven, printed, heat transfer) and the position. Then packing: how each piece is folded, the bag, any hang tag or insert, gift boxes, units per inner pack and per carton, and carton marks. Confirm label rules for your market with a compliance adviser; the compliance overview lists the main ones.
Quality points and tests
List what inspection checks: holes and fabric flaws, shade against the approved sample, print alignment, edge finish, measurements, labels and packing. Name the sampling approach agreed for inspection. List any tests the program needs, such as colorfastness, shrinkage, or flammability for light fabrics, and who arranges them. See quality control.
How to use the spec sheet
- Draft from the brief. Fill what you know; mark the rest "to confirm".
- Quote against it. Workshops quote the spec, not a photo.
- Sample against it. Each sample notes the spec version.
- Approve and update. Approved samples and any agreed changes go into a new version.
- Inspect against it. The inspector works from the final version and the approved sample.
- Reorder from it. A reorder starts from the last approved version.
Common gaps we see
Missing tolerances, edge finish left blank, label text not written out, packing described as "standard", and quantities that do not say whether they are per color or in total. Each of these has caused a real dispute somewhere. Filling them takes minutes at the start and saves days at the end.
Another gap is the range-level information that sits above individual styles. If an underscarf must match an outer hijab, or a khimar must match a prayer set, write the pairing on both spec sheets so lab dips are planned together. If a style will be sold as part of an Eid gift set, write the set contents and the box on the spec sheet of each component. If different channels need different labels or packing, for example a store version with a hang tag and an online version without, give each its own variant code rather than a note in the margin.
Spec sheets for reorders
A reorder is the moment a spec sheet earns its keep. Start from the last approved version, check whether anything has changed (a label address, a carton size, a new color added to the palette), and issue a new version if it has. Keep the original approved samples, because a reorder of a custom color is a new dye lot and is judged against the same reference as the first order.
Getting started
Send whatever you have, even a rough list, through the sample request form. We turn it into a first spec sheet version and mark the open questions, with reference minimums and lead times from MOQ and lead time noted against each line.